Benefits of Implementing Business Process Automation Capabilities
Implementing a document management solution does more than simply provide a repository for your business’ documents and records; it’s also a powerful tool that can create and drive back office efficiencies by automating tasks and responsibilities.
How Automated Workflows Can Help Any Organization
No matter what industry your organization serves or how big or small it is, you likely have certain tasks that involve routing documents from one person to another, and perhaps to a third or fourth person, for review and approval.
Organizations without electronic document management systems often find it a difficult to route paper documents between departments. Similarly, organizations that use scanned documents but that don’t have effective workflows in place find it difficult to manage the document flow. Records invariably get misplaced or end up languishing on someone’s desk or in their inbox. There’s a lack of transparency for users which comes with (understandable) frustration.
When you implement automated, dynamic workflows, you can virtually eliminate those bottlenecks and headaches. From the moment a document is introduced into the system, it is categorized and routed according to a pre-defined path. Users can see exactly where their form or request is at any given time and those in the review process are automatically notified when a document is awaiting approval.
Managers can also generate real time reports on demand, helping them manage and allocate resources appropriately.
Business Process Automation Lowers Overhead Costs
Implementing automated workflows does more than simply create process efficiencies; it can also result in significant cost savings for your organization.
First, companies choosing to leverage process automation often realize staff is more efficient and effective than when they were shuffling papers from one spot to the next. Processing time is generally greatly improved and tracking down records or filing documents is a thing of the past.
Second, there’s a tangible cost savings to be had. When companies choose to ditch the paper and rely on electronic documents, there can be a significant reduction in paper and printing costs.
Workflows Complement Electronic Forms
Of course, automated workflows work well with imaged copies of paper forms and documents completed and signed by submitters. However, they also integrate seamlessly with electronic forms, creating even greater efficiencies and cost savings.
Electronic forms allow organizations to create digital versions of the forms and documents that kick off the workflow process, allowing users to fill out and submit those forms with just the click of a mouse.
Treeno Document Management Provides Cost-Effective Back Office Efficiencies
Treeno Software provides a robust document management system with the workflow automation functionality designed to help your organization lower expenses, improve both internal and external client service, and operate more efficiently. Treeno’s document management solution also integrates seamlessly with the business applications and tools your staff is already using, making it easier for users to adapt to the new functionality.
To learn more and to start taking advantage of all of the benefits automated workflows can provide, contact Treeno Software today.